North Coast Section
This Eligibility page provides basic eligibility information and forms for NCS school administrators/athletic administrators and parents. Please read all information and forms very carefully. School personnel and parents may also review all CIF and NCS Eligibility bylaws using the NCS website. CIF and NCS Eligibility bylaws are located in the NCS Constitution and General Bylaws under the 200 series. Questions can be directed to either the school principal, athletic director or NCS Office.
Eligibility procedures for transferring students
1. Enrolling student and family meet with the athletic administrator of the enrolling school and determine what eligibility form to complete. Completion of incorrect forms may delay the eligibility determination of the student and may require the student and family to complete the correct form. Students and parents that download forms in advance of meeting with the enrolling school may not be selecting the correct form.
2. Eligibility forms may not be completed by either the enrolling or former school until the student has completed the 2014-2015 school year at School A, has registered, met with School B administration, has selected their classes for 2015-2016 school year and paid any deposit (private school).
3. Eligibility forms may not be completed by either the enrolling or former school between June 15th and August 1st. Any completed transfer paperwork submitted to the NCS Office prior to June 15th that follows the procedures under numbers one and two above will be processed within 20 days of submission to the NCS Office. Eligibility forms submitted after June 15th, or have not followed the procedures of number one and two above, or are incomplete, will be either held until August 1st, then processed, or returned to the enrolling school for processing after August 1st.
4. During the 2015-2016 school year the following NCS staff members will process eligibility transfer paperwork accordingly:
Gil Lemmon - Commissioner of Athletics - all hardship waiver requests and all other waiver request applications with last names starting with letters A - F.
Karen Smith - Associate Commissioner - All 213 Hardship waivers and waiver request applications with last names starting with letters G - M.
Bri Niemi - Assistant Commissioner - waiver request applications with last names starting with letters N - Z.
Note: NCS staff may alter the above as deemed necessary.
5. All eligibility transfer waiver applications received August 1, 2015 or later will be processed according to the following timeline.
A. Students planning to participate in a fall sport - August 1st and processed in date order.
B. Students planning to participate in a winter sport but not a fall sport - September 15th and processed in date order.
C. All other students seeking eligibility waivers - October 15th and processed in date order.
The above schedule will allow students planning to participate in a fall sport to be considered first, at the beginning of the school year. The schedule does not mean that NCS staff may not work ahead of the above schedule, but will prioritize according to the schedule.
*Arriving at any school or the NCS Office without an appointment and expecting to meet with personnel to review or discuss or complete eligibility forms is usually not a possibility.
*The routing instructions for the CIF 207/208/510 waiver form is printed at the top of the first page of the application. All eligibility application forms should be routed by the enrolling and former schools, not hand carried by students or parents to and from each school. Eligibility applications hand carried by students and parents may be rejected by the NCS Office. Parents/Guardians/Caregivers must refrain from exerting any pressure on the former school to process transfer waivers. Parents/Guardians/Caregives should work with the enrolling school only in this process.
Instructions for completing the 206/510 Valid Change of Residence Application
*This application is a request for a required eligibility determination for a student who, after entering the 9th grade in any school anywhere in the world, changes schools no later than the beginning of the school year immediately following a CIF defined valid change of residence of the entire family with which the student was living while attending the former school.
*The enrolling (new) school is responsible for assisting the family with the completion of this application. The application is a two-page form. Only the second page of the application must be forwarded to the NCS Office.
*The student and family should review both pages completely and then complete their portion of the second page of the application, then submit to the enrolling school.
*The former school is not required to complete any portion of the 206/510 form.
*The enrolling (new) school should complete their portion last and be responsible for making sure the application is complete, true, accurate, correct and is submitted with all required documentation to the NCS Office.
*The enrolling (new) school must make sure that the student has actually made a valid change of residence from their previous school attendance area into the new school's attendance area and are enrolling no later than the beginning of the next school year following that move before submitting the application to the NCS. Applications approved by the NCS Office when the student has not made a CIF defined valid change of address may result in ineligibility of the involved student and forfeiture of contests.
*The documentation confirming that a valid change of residence has taken place does not need to be submitted with the form. However, the enrolling school is responsible to make sure that a CIF defined valid change of address has occurred and the submitted application is complete, true, accurate and correct.
*Processing of complete applications may take up to 20 business days from the date of receipt in the CIF/North Coast Section Office, and in according to the timeline above. Athletes are NOT ELIGIBLE to participate in any scrimmages or contests in any sport until a determination by the NCS Office has been made and communicated to the new school. Students are allowed to practice if school and league rules allow.
Instructions for completing the 207/208/510 Transfer Application
*The 207/208/510 is a request for a required eligibility determination for a student who, after entering the 9th grade in any school anywhere in the world, changes schools for any reason without a CIF defined valid change of address. Faxed copies are accepted by the NCS Office.
*The NEW school is responsible to assist the family with the completion of the CIF 207/208/510 application.
*The student and family should complete their portion first. The top of the first page of the CIF 207/208/510 form outlines what portion the parents/student complete. All applications must be complete, true, accurate, correct and submitted with all required documentation. Once the student and family complete their portion of the application the application is submitted to the enrolling school.
*The enrolling school is responsible for routing the form to the former school (usually by fax), making sure the form is complete, and then completes their portion of the application and forwards to the NCS Office (usually by fax). Parents/student may not hand-carry the form to and from the enrolling or former school. Parents/student should communicate with the enrolling school concerning the process of routing. The NCS Office may reject forms that do not follow the routing instructions.
*Processing of complete applications may take up to 20 business days from the date of receipt in the CIF/North Coast Section, and in according to the stated timeline above for fall, winter and spring sport athletes. Athletes are NOT ELIGIBLE to participate in any scrimmage or contest in any sport until an eligibility determination is completed by the NCS Office and communicated to the new school and only in accordance to the level of eligibility granted by Section staff. Students may practice if league and/or school rules allow.
*Additional paperwork or information may be requested. Parents and students may have a privacy right not to disclose, or to permit institutions to disclose the records and information about a student. However, North Coast Section may not be able to grant athletic eligibility absent the disclosure of relevant information or documentation from the student's former and current/new/enrolling high school. Please read #10 on the waiver application - Certification of Application requiring Parent/Guardian and Student's signature.
*All documents related to a hardship waiver request must be attached and submitted with the 207/208/510 application, included in the routing process. The allowed hardships are outlined on the form. Only those stated hardship may be considered. The application is not considered complete and cannot be reviewed until a complete, true, accurate and correct application is received by the NCS Office.
*510 Pre-Enrollment Contact Affidavit - Please note that parents, students, AD's, principals and coaches should read all statements carefully to insure you are accurately signing these statements. All pre-enrollment contact of any nature, must be disclosed so that NCS can determine the nature of the contact within the context of the language of CIF Bylaw 510. All parties are also encouraged to read CIF Bylaw 202 - Accurate Information. Failure to accurately disclose any information may cause a student-athlete to be ineligible for up to two-years and bring sanctions upon the enrolling school.
*The 207/208/510 form is also used for awarding of high school athletic eligibility for international students. For students who are part of an approved CIF Foreign Exchange Program (a list of these programs is found at www.cifstate.org/governance). Select Foreign Exchange Programs. If a student is participating in an approved program the enrolling school does not need to send the CIF 207/208/510 form to the former school. The former school portion of the form is not completed or used. If the student is not participating in an approved program then the entire form must be completed and participation in athletics includes any participation for any sports team, even outside school teams (club teams, community teams, church teams, etc.).
Other Forms/Information that may be helpful to Parents and NCS member schools