North Coast Section, CIF

North Coast Section

Eligibility Information/Forms

This Eligibility page provides basic eligibility information and forms for NCS school administrators/athletic administrators and parents. Please read all information and forms very carefully. School personnel and parents may also review all CIF and NCS Eligibility bylaws using the NCS website. CIF and NCS Eligibility bylaws are located in the NCS Constitution and General Bylaws under the 200 series. Questions can be directed to either the school principal, athletic director or NCS Office.

The following are changes for the 2011-2012 school year:

* The CIF 206/510 and 207/209/510 forms have been updated. It is mandatory that the new forms are used, available below in English and Spanish.

Eligibility procedures for transferring students who will be attending a different schools during the 2011-2012 school year.

*Eligibility forms may not be completed by either the enrolling or former school until the student has completed the 2010-2011 school year at School A, has registered, met with School B administration, has selected their classes for 2011-2012 and paid any deposit (private school).

*Eligibility forms may not be completed by either the enrolling or former school between June 15th and August 1st.

*During the 2011-2012 school year the following NCS staff members will process eligibility transfer paperwork accordingly:

Gil Lemmon - Commissioner of Athletics - all hardship waiver requests, 214 requests, and all other waiver request applications with last names starting with letters A - H.
Karen Smith - Associate Commissioner - waiver request applications with last names starting with letters I - O.
Bri Niemi - Assistant Commissioner - waiver request applications with last names starting with letters P - Z.

Below are several new Power Point Presentations with video that explain various rules and completion of eligibility forms. If your version of Power Point does not support the video you may view the video separate from the slide presentation using QuickTime. NCS staff still recommend that you review the PPT slide with each video.
Video I - General Explanation of CIF Eligibility Rules
(Video I slide videos available using QuickTime: Slide 1 , Slide 2 , Slide 3 , Slide 4 and Slide 5 )
Video II - Explanation of Eligibility Process (Coming Soon!)
Video III - How to Complete the CIF 206/510 Form

(Video III slide videos available using QuickTime: Slide 1, Slide 2, Slide 3, Slide 4, Slide 5 and Slide 6)
Video IV - How to Complete the CIF 207/209/510 Form

(Video IV slide videos available using QuickTime: Slide 1, Slide 2, Slide 3, Slide 4, Slide 5, Slide 6, Slide 7, Slide 8, Slide 9, Slide 10, Slide 11, Slide 12 and Slide 13)
Video V - Explanation of the Hardship Application Process (Coming Soon!)

Parents:

*Arriving at any school or the NCS Office without an appointment and expecting to meet with personnel to review or discuss or complete eligibility forms is usually not a possibility.

*The routing instructions for the CIF 207/209/510 waiver form is printed at the bottom of the first page of the application. The form should be handled by the enrolling and former schools, not hand carried by parents to and from each school.

Instructions for completing the 206/510 Valid Change of Residence Application
*This application is a request for a required eligibility determination for a student who, after entering the 9th grade in any school anywhere in the world, changes schools no later than the beginning of the school year immediately following a valid change of residence of the entire family with which the student was living while attending the former school.
*The enrolling (new) school is responsible to assist the family with the completion of this application.
*The student and family should complete their portion first.
*The former school is not required to complete any portion of the 206/510 form.
*The enrolling (new) school should complete their portion last and be responsible for making sure the application is complete, true, accurate and is submitted with all required documentation to the NCS Office.
*The enrolling (new) school must make sure that the student has actually made a valid change of residence from their previous school attendance area into the new school's attendance area and are enrolling no later than the beginning of the next school year following that move before submitting the application to the NCS.
*The documentation confirming that a valid change of residence has taken place does not need to be submitted with the form. But the enrolling school is responsible to make sure that a CIF defined valid change of address has occured.
*Processing of complete applications may take up to 20 business days from the date of receipt in the CIF/North Coast Section. Athletes are NOT ELIGIBLE to partcipate in any scrimmages or contests in any sport until a determination by the NCS Office has been made and comunicated to the new school. Students are allowed to practice during this review process according to all other school and league rules.

Instructions for completing the 207/209/510 Transfer Application
*The 207/209/510 is a request for a required eligibility determination for a student who, after entering the 9th grade in any school anywhere in the world, changes schools for any reason, (except if the entire family has moved - if the entire family has made a valid change or residence causing the student to change schools, please review the information above regarding completion of the CIF/NCS Form 206). Faxed copies are accepted by the NCS Office.
*The NEW school is responsible to assist the family with the completion of the CIF 207/209/510 application.
*The student and family should complete their portion first. The bottom of the first page of the form outlines what portion the parents/student complete. The former school should complete their portion next; and the new school should complete their portion last and be responsible for making sure the application is complete, true, accurate and is submitted with all required documentation to the NCS Office.
*The enrolling school is responsible for routing the form to the former school (usually by fax), making sure the form is complete and then forwards to the NCS Office (usually by fax). Parents/student should not hand-carry the form to and from the enrolling or former school.
*Processing of complete applications may take up to 20 business days from the date of receipt in the CIF/North Coast Section. Athletes are NOT ELIGIBLE to partcipate in any scrimmage or contest in any sport until a determination by the NCS Office has been made and communicated to the new school. Students may practice unless league or school rules prevent this possibility.
*Additional paperwork or information may be requested. Parents and students may have a privacy right not to disclose, or to permit institutions to disclose the records and information about a student. However, North Coast Section may be unable to grant athletic eligibility absent the disclosure of relevant information or documentation from the student's former and current/new/enrolling high school. Please read #11 on the waiver application - Certification of Application requiring Parent/Guardian and Student's signature.
*All documents related to a hardship waiver request must be attached and submitted with the 207/209/510 application. The application is not considered complete and cannot be reviewed until a complete, true and correct application is received by the NCS Office.
*510 Pre-Enrollment Contact Affidavit - Please note that parents, students, AD's, principals and coaches should read all statements carefully to insure you are accurately signing these statements. All pre-enrollment contact of any nature, must be disclosed so that NCS can determine the nature of the contact within the context of the language of CIF Bylaw 510. All parties are also encouraged to read CIF Bylaw 202 - Accurate Information. Failure to accurately disclose any informaton may cause a student-athlete to be ineligible for up to two-years and bring sanctions upon the enrolling school.
*The 207/209/510 is also used for awarding of high school athletic eligibility for international students. For students who are part of an approved CIF Foreign Exchange Program (a list of these programs is found at www.cifstate.org/governance). Select Foreign Exchange Programs. If a student is participating in an approved program the enrolling school does not need to send the CIF 207/209/510 form to the former school. The former school portion of the form is not completed or used. If the student is not participating in an approved program then the entire form must be completed and participation in athletics includes any participation for any sports team, even outside school teams (club teams, community teams, church teams, etc.).

Administrative Checklist for Transfer Eligibility - This form has been updated.
Application For Transfer Eligibility Form 207/209/510
Application For Transfer Eligibility Form 207/209/510 (En español)

Other Forms to use by Parents and NCS member schools